Key Group Roles

To run efficiently and share the workload each group needs to have five roles:
Co-ordinator, Finance, Membership, Activities and Guardian

Co-ordinator

•	Is DBS checked and makes sure enough people in the group are DBS checked
•	Organises termly planning meetings for the group
•	Makes themselves available for queries from the group
•	Helps to make sure the other roles in the group are covered and supports those roles
•	Books a venue for sessions ,looks after key and sorts out the invoice for SVWF with Treasurer
•	Is responsible for health and safety and does risk assessments with Activities Leader
•	Ensures a first aid kit, group file and other essential items are available at sessions, updated as necessary
•	Attend termly district meetings, or ensure another person from the group will attend
•	Liaise with District ,National Woodcraft re any opportunities, enquiries and if you or the group need help or advice
•	Inform and encourage people to attend District and National training and events
•	Be inclusive and be aware of any safeguarding issues

Finance

•	Keep a written record of all income, purchases and other costs for the group
•	Hold a float (suggested amount: £20) for the group for petty cash payments
•	Request and collect subs from all group members
•	Enter into the group Register the subs paid (or owing) for each member. This is used to show the Subs total on the Group Financial Report sheet.
•	Return the financial report, termly register, receipts in  a labelled envelope and cheques to the District Administrator at the end of each term
•	A lockable cash box is recommended
•	The group should spend no more than 50% of subs income on sundries and outings.
•	Any cash over £20 is returned as a cheque payment?? how
•	Hall hire –October to March  - if needed

Membership

•	Be the first contact for new members to the group and send out new members pack
•	Make sure each child in the group has an up to date Health and Membership form
•	Make sure people have information about joining National Woodcraft and give help where needed 
•	Administer the membership database and waiting list (national list)
•	Encourage, help with and make sure everyone has a DBS if they need it ( over-16 volunteers, people going to camp and parents running the group)
•	DBS is done online so you will need to keep a record of DBS checks
•	Keep a group register up to date for each session
•	Give the completed register to the finance person at the end of the term to help them complete a financial return which then goes to the District administrator

Activities

•	Help to facilitate termly planning meetings with Co-ordinator
•	Develop the programme of sessions broadly in line with Woodcraft Aims and Principles encouraging everyone to take part ( Local and National website has ideas and examples)
•	Give everyone in the group the opportunity to put in ideas for activities
•	Help to build confidence in the group to enable parents and volunteers to get involved in sessions
•	Do a risk assessment for the session
•	Send out a reminder email before the session
•	Hold kit for sessions?? Activities Bag ?
•	Get on the Scrapstore list(Glos Resource Centre)
•	Liaise with Finance person to have an idea of the budget for activities
•	Aim to do the majority of the sessions outside
•	Be inclusive and aware of any safeguarding issues

Guardian

•	Make sure the group upholds the ethos and spirit of Woodcraft in its activities 
•	Encourage and support new members , young people, children and adults to become full members of the group
•	Be a known point of contact for children and adults in the group
•	Be available for anyone to share their concerns or anxieties about the group or their children
•	Endeavour to meet members needs and communicate those to others in the group if helpful
•	Bring a first aid kit to the group session or make sure another member brings it
•	Encourage inclusion and help everyone to feel included in different ways
•	Encourage activities between Woodcraft groups 
•	Inform and encourage people to attend District and National training and events
•	Be familiar with Woodcraft Safeguarding policy and make others aware of it

If you have a need for more information about these roles or any other Woodcraft related questions please contact;

District Co-ordinator Lorraine or Julia     District Administrators Fran or Lis 

Read up our policies and procedures (National and Local websites)

Attend meetings, once a month 

Attend training sessions

Find out about and attend District events: Bonfire, Camp, Training sessions and Moving up ceremonies 

National and International events

Explore the Stroud Valleys Woodcraft Website and National Woodcraft website

Join the Facebook site

Have a look at other Woodcraft groups on the net 

07/03/2017